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6 Simple Ways to Reduce

Interruptions

by Maria Gracia Updated September 1, 2024 Join our newsletter to be notified when new content is added to our website. Interruptions soak up time like a sponge. Here are six simple ways to limit them so you can focus on what you set out to do, whether you're at home, at work, or anywhere in between. 1. Identify Common Distractions.  Before you can address interruptions, it's crucial to know what they are and how often they occur. Keep a log of when you get interrupted, whether it’s your kids needing attention, a social media notification, a phone call, or an unexpected visitor. Jot down the time, the type of interruption, and how long it took to get back on track. This will help you understand patterns and find ways to minimize these distractions. 2. Optimize Your Schedule. There are pockets of time in our day when interruptions are less likely. Early mornings before the kids wake up, or midday when others are on their lunch breaks, can be prime times for focused work. Recognize these windows and plan your most important tasks around them to make the most of your uninterrupted time. 3. Set Clear Boundaries. Boundaries are essential whether you're at home or at work. Schedule specific periods when you're available for questions, feedback, or family time, and set aside other periods for your personal projects or work. Let everyone know when you're unavailable by using visual cues like a "Do Not Disturb" sign or simply closing a door. If you have children, explain to them the importance of your focused time and consider engaging them with a creative activity or enlisting help to watch them. 4. Screen Your Calls. To avoid getting derailed by phone calls, consider using voicemail or asking someone else to handle your calls while you’re in the middle of a project. This way, you can return calls at a time that’s more convenient for you, without interrupting your flow. 5. Activate “Do Not Disturb” Mode. Take advantage of your phone’s “Do Not Disturb” feature. You’ll still receive calls, texts, and notifications, but your phone won’t be buzzing or ringing to pull you away from what you’re doing. Turn your phone face down, too, so you’re not distracted by visual notifications. 6. Provide Written Instructions.  Whether at home or at work, interruptions often come from people needing help or asking questions. Whenever possible, prepare answers or instructions in advance. This could be as simple as leaving a note for your family about dinner plans or setting up a quick reference guide at work. Having these instructions readily available can save you from being pulled away every time someone needs something. Back to Time Management Index